chairperson: act as the primary executive officer and preside over all deliberations and activities of the association. The chair, co-chair or their designated alternatives shall be the official spokesperson of the association.

​

Duties & Responsibilities:

• Prepare meeting and have organized agenda.

• Be an expert of the by-laws. 

• Encourage participation from all meeting attendees.

• Leads orderly discussions by enforcing rules that offer all members the ability to participate

• Keep the meeting on the topic and within time frame allotted.

• Mediate disagreements among members.

• Lead voting efforts.

• Ensure that bylaws are followed

• Determines if enough members are present to form a quorum.

• Implement parliamentary procedures, protocols, incorporate “Roberts Rules of Order ” when needed.

• Clarify all decisions made by the group.

• Votes only to break a tie.

• Serves as spokesperson at events relating to neighborhood.

​

 

 

Co-chairperson: Shall assist the chairperson in all duties and perform the functions of the chair during their absence, and perform other duties as required.

​

Duties & Responsibilities:

• Organize various committees.

• Assist president/chair in setting the agenda.

• Understand the by-laws.

• Be able to assume president responsibilities and step in when needed.

​

​

​

secretary / treasurer: shall act in conjunction with the other officers; keep minutes of all association and executive board meetings; notify members of meetings and activities in advance; and maintain the financial records of the association.

​

Duties & Responsibilities:

• Take all minutes for the meeting.

• Organize all record keeping. 

• Keep information accessible.

• Make sure that information has duplicate copies or redundancies in case original files are lost.

• Keep record of all correspondence with city officials.

• Prepare meeting notices.

• Organize neighborhood directory and keep updated with new neighbor contact info

• Oversee the neighborhood newsletter.

• Keep monthly records of available funds.

• Oversee all approved expenditures.

• Coordinate annual proposed budgets.

• Present written reports for every meeting with balance on hand.

• Prepare all tax documents in accordance to state law and IRS regulations.

• Oversee the banking relationship and handle all bank transactions. 

​

​

​

newsletter editor: shall act in conjunction with the other officers.

​

duties & responsibilities:

• newsletter content

• maintaining the newsletter within city guidelines

​

​

officers are elected annually at the july association meeting. officers are limited to two (2) consecutive terms of service in a particular position and a total of four (4) consecutive terms of service on the executive board.

 

if you are interested in any of these positions, please contact our officers here. 

​

Read the harney heights bylaws

​